We’re Looking For: Executive Assistant

IMPORTANT! PLEASE READ THE JOB DESCRIPTION, RESPONSIBILITIES, AND QUALIFICATIONS FOR THIS OPENING BEFORE APPLYING.

Job Description:

OPEN TO FILIPINO CITIZENS WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES

POSITION: As an EA, you will be responsible for managing a variety of tasks to support our client’s operations and administrative functions. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively. You will be providing essential support to ensure the efficient operation to our client partner’s team.

WORKING HOURS: Monday - Friday, 9 AM - 6 PM Mountain Standard Time

SALARY RANGE: USD 800 - 1,100/month (Depending on candidate’s skill and experience; bi-weekly payments)

OUR IDEAL CANDIDATE:

  • MUST have proven experience as an executive assistant or similar roles.

  • MUST be committed to long-term employment and dedicated to contributing to the sustained success of the organization.

  • Takes initiative to identify tasks that need to be done and execute them without direct orders.

  • Is able to anticipate the needs of the executive and provide proactive support to ensure seamless daily operations.

  • Is able to independently manage projects from inception to completion, ensuring deadlines are met and objectives are achieved.

  • Is an excellent communicator with great command of the English language. Written and oral.

Duties and Responsibilities :

  • Manage calendars and schedules for team members, including coordinating appointments, meetings, and events.

  • Handle email management, including monitoring inboxes, responding to inquiries, and organizing correspondence.

  • Conduct research on various topics as needed, compiling data and preparing reports for review.

  • Provide assistance with CRM (Customer Relationship Management) software, ensuring accurate data entry and maintenance of client records.

  • Coordinate travel arrangements for team members, including booking accommodations, transportation, and itineraries.

  • Manage Zoom calls and virtual meetings, including scheduling, coordinating logistics, and providing technical support as needed.

Qualifications :

  • The individual contractor must possess and have readily available all necessary equipment required to accomplish the tasks and responsibilities effectively. (i.e. computer, stable internet connectivity, and any specialized tools required to perform the task)

  • Proven experience as an executive assistant, administrative support, or in any related field.

  • Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.

  • Strong initiative and the ability to start and complete tasks independently.

  • Excellent oral and written English communication skills.

  • Proficiency in calendar management, email management, and research.

  • Familiarity with CRM software and experience with data entry and maintenance.

  • Ability to handle travel arrangements and scheduling for multiple team members.

  • Comfortable managing virtual meetings and providing technical support for video conferencing platforms.